Escape Room Booking Software — Game Rooms, Groups & Waivers
CLS Booking helps escape room venues manage multiple game rooms, handle group bookings, collect deposits, and process digital waivers — everything you need to run a smooth operation from open to close.
Multi-Room Game Scheduling
Escape room venues live and die by room utilization. With 3 to 10 game rooms running on fixed time slots, every booking matters. CLS Booking shows all your rooms in a side-by-side calendar with color-coded slots for each game theme. See at a glance which rooms are booked, which are available, and which are in reset mode. Fixed time slots ensure games start and end on schedule with proper reset time between groups.
Group Booking & Party Size
Escape rooms are group activities. Bookings typically range from 2 to 10 players, and different rooms may have different capacity limits. CLS Booking tracks party size for each booking, enforces minimum and maximum player counts per room, and can adjust pricing based on group size. For birthday parties and corporate events that book multiple rooms simultaneously, the system handles multi-room reservations in a single booking flow.
Deposits & No-Show Prevention
Escape room time slots are perishable inventory — an empty slot during a Saturday evening cannot be recovered. Deposits are essential. CLS Booking lets you require a per-person or flat-rate deposit at the time of booking. Combined with automated reminders via email and SMS, venues using deposits typically see no-show rates drop below 5 percent.
Digital Waivers for All Players
Most escape room venues require liability waivers from every player. CLS Booking sends digital waivers automatically when a booking is confirmed. The booking organizer can forward the waiver link to all group members. Each player signs individually on their phone. Signed waivers are linked to the booking and stored securely. When the group arrives, your front desk can verify all waivers are complete before the game starts.
Online Booking Page
Your branded booking page shows available game rooms, themes, difficulty levels, photos, and time slots. Customers select their preferred game, choose a time, enter their group size, and pay the deposit. The entire process takes under two minutes and works on any device. This captures bookings around the clock, especially important for weekend and holiday demand.
Frequently Asked Questions
Can I set fixed time slots for each game room?
Yes. Configure each room with fixed start times and game durations. A 60-minute escape room with a 30-minute reset could have slots at 10:00 AM, 11:30 AM, 1:00 PM, and so on. The system blocks reset times automatically.
How do group waivers work?
When a booking is confirmed, the organizer receives a waiver link to share with all players. Each player signs individually on their own device. The system tracks which players have signed and which have not, so your front desk knows the status before the group arrives.
Can corporate groups book multiple rooms at once?
Yes. A single booking can reserve multiple rooms for the same time slot. This is common for corporate team-building events where a large group splits into teams across different game rooms.
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